< Letterhead of Contracting Authority >

< Date >

< Leader >

< Address >

Our ref: < Publication reference > / < Letter number >

Dear Sir / Madam

< Contract title >, < Location >

Thank you for your recent application to participate in the above contract. I regret to inform you that your application has not been short-listed to prepare a detailed tender for this contract for the following reason(s):

your application was submitted after the deadline

your application did not follow the standard application format and/or the instructions contained in it

your application included a candidate whose nationality is not that of one of the EU Member States or the countries and territories of the regions covered and/or authorised by the Regulation or other specific instruments applicable to the programme under which the contract is to be financed

your application was not considered to satisfy the economic and financial standing criterion (in particular, < Criterion 1a/1b/… >) as well as those of the short-listed candidates

your application was not considered to satisfy the professional capacity criterion (in particular, < Criterion 2a/2b/… >) as well as those of the short-listed candidates

your application was not considered to satisfy the technical capacity criterion (in particular, < Criterion 3a/3b/… >) as well as those of the short-listed candidates

For your information, we received <number of applications> applications in response to the procurement notice of which <shortlist number> were short-listed. The shortlist is published on the Internet site (http://europa.eu.int/comm/europeaid/index_en.htm).

Although we have not been able to pursue your candidature further on this occasion, I trust that you will continue to take an active interest in EC-funded initiatives.

Yours faithfully

< Name >

Letter to non short-listed candidates
Circulation restricted to the Contracting Authority and addressee to protect the individual and privacy and commercial and industrial secrecy - Compulsory use for service tender procedures of EUR 200,000 or more

1/2001

<Date>

CustoM

2001-03-20